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How To Use The Illustration In MS Word:

An MS Word illustration refers to a visible element created or inserted within a Microsoft Word file. These illustrations can encompass shapes, SmartArt photos, charts, screenshots, icons, or photos that enhance the visible appeal and comprehension of the document. MS Word offers numerous equipment and capabilities to personalize and layout those illustrations to suit the user’s desires.

Inserting ClipArt in MS Word:

If your network or internet connection is active, you can insert ClipArt from Microsoft’s online database.

  • To insert ClipArt, click on the INSERT tab and select Online Pictures.
  • In the dialog box, type in a subject in the Office.com Clip Art search field, and press Enter.

Choose the ClipArt you like from this list and click Insert to put it in your document. No matter moving, cloning, formatting, or text wrapping, all are done in the same way just as files dragged from your hard drive are done (see Steps 3-6 above under Adding Pictures).

Inserting SmartArt in MS Word:

In addition to the Text Box feature, MS Word 2013 also includes a feature called SmartArt, which allows you to represent ideas in diagram format.

  • To insert SmartArt, click on the INSERT tab and select SmartArt under the Illustrations icon group on the ribbon menu.
  • A window will appear, prompting you to pick the kind of SmartArt graphic you would like to use. After selecting one from among the many options available, click on OK.
  • Format the text of the SmartArt graphic either by clicking on the text or using the outline to the left of the graphic.

Using the ribbon menu while the SmartArt graphic is selected will allow you to further format it, changing various elements of its design. To move or resize your graphic, or to change the way the text wraps around it, see Steps 3-5 under Adding Pictures.

Inserting charts in MS Word:

Drawing charts has been a feature of MS Word since its inception, but in MS Word 2013 there are many more options available.

  • To insert a chart, click on the INSERT tab, selecting Chart under the Illustrations icon group on the ribbon menu.
  • Select what kind of chart you wish to insert, and then click OK.

Once the chart has been inserted, you can use the Excel popup window to edit the different fields. To format anything on the chart, simply click on what you would like to change. You may also use the ribbon menu. If you would like to move or resize your chart, or to change the way the surrounding text wraps around it, see Steps 3-5 under Adding Pictures.

Inserting WordArt in MS Word:

WordArt is another popular feature of MS Word, which allows you to enter free-floating text without needing a text box. This feature is most useful for posters, flyers, announcements, etc.

To insert WordArt, click on the INSERT tab and select WordArt to access the drop-down menu, which will present the varied WordArt styles for use in your document.

Once the WordArt has been inserted, you may type in your text and format it further. You can change the appearance of the WordArt you have inserted by accessing the WordArt Styles options in the ribbon menu, which are visible when the WordArt is selected.

Inserting Image to the Document in MS Word:

MS Word is all about word processing, but it stretched hand-to-hand graphic works to create a little impression in the minds of readers. The first step in the graphic is placing the image into the text. To place the image to the text, do well to

  • Place the mouse pointer to the exact location where you want to place the image, though you can still move the image here and there.
  • Click on the Insert tab and move to the illustration section, then tap on the Picture command button.
  • Select the medium to extract the image from either device or online picture from the picture drop-down.
  • Pick your image from the various available images on any medium you selected.

Note: As soon as you select the image, you will command a new ribbon. If you insert a picture, you will have a picture tool format to improve the picture, but for other graphics, you will have a Drawing tool format tab.

You can copy an image from one document to another document or one program to the document with the shortcut command cut or copy (ctrl + X or Ctrl + C) with the paste command (Ctrl + V).

Inserting Things into a Shape in MS Word:

The shape is so accommodating, you can insert text or picture into the shape, which is the desire of some users, like how can I put my picture into the shape? To insert text into a shape, simply:

  • Right-click the shape and select Add Text from the fly-out option.
  • Insert the text and do the necessary formatting.
  • Select the shape and tap on the drawing tool format tab.
  • Tap on the shape fill button and select the picture command from the drop-down menu.
  • Select the picture medium and pick the picture to insert it into the shape.
  • Whatever picture you select will be inserted into the selected shape.
  • Note: you can insert both the text and picture into the text at once. You can format the text by clicking the drawing tool format tab and moving to the “text section.” You will see text alignment and direction that you can use to format your text.

Immediately you have picture and shape; you have been given access to have both the drawing tool format and picture tool format tab in MS Word.

You can as well draw the table and insert the combination of shape, picture and text into the table, then insert the word and format the table with table design and layout

Wrapping Text Around an Image:

Wrapping text helps you to select the way you want your image to react to the text, and this can be found in the layout option at the upper right of the image. To select any wrapping text option, do well to:

  • Tap on the image to select it; immediately you see the image handle will appear around the image with a layout option on the upper right side.
  • Tap on the layout options button and select any option you want; if you do not like the option, select another layout option.

Note: To remove the text wrapping, select the inline option from the layout option

Cropping an Image in MS Word:

Cropping the image is to cut out a certain part of the image, which in return makes the image smaller, but cropping is necessary to bring that necessary part out to attention. To crop an image, take the scissors and observe the below steps:

  • Click the image to select it, then tap on the Picture Tools Format tab.
  • Move to the size section and click on the crop button.
  • The scissors tool will appear on the four sides of the image; shift the scissors in and out to remove a certain part of the image that is not necessary again.
  • Then strike the Enter key to confirm the cropping.

Inserting Shapes in MS Word:

Putting shapes inside MS Word is a very simple process that people do to ensure the visual aid to the documents, such as circles, rectangles, arrows, and more. To introduce a shape, please find the “Insert” tab on the ribbon and press the “Shape” button, which will make a drop-down menu with the options of the shapes appear. When you have the shape that you want, you can click on it and then draw the pattern on the document to the size that you wish to

  • Click the Insert tab.
  • Click the Shapes button in the Illustrations group The Shapes menu displays all the types of shapes available, organized into groups.
  • Select a shape.( The mouse cursor changes to a crosshair. )
  • Insert the shape in one of two ways:
  • Click anywhere on the page to insert the shape there.
  • Click and drag anywhere on the page to place the shape while also controlling its size.

Some shapes have prominent features that can be adjusted; these shapes will have a yellow adjustment handle.

Inserting Styles Shape in MS Word:

Once you’ve added a shape, you can change its style, fill, outline color, and effects.

  • Select a shape (When you select a shape, the Format tab in the Drawing Tools ribbon group becomes available. Double-click a shape to automatically switch to the Format tab.
  • Use the Shape Styles options on the Format tab to change the style, fill color, outline, or shape effects.
    1. Select a style from the Shape Styles gallery or click the gallery’s More button to see all available styles.
    2. Select a shape fill color to change the color of the selected shape. You can also fill it with a gradient, picture, or texture pattern.
    3. Select a shape outline color, weight, or dash pattern.
    4. Apply various shape effects such as shadow, reflection, glow, bevel, and 3D rotation.

You can first apply a preset style from the gallery and then adjust the fill, outline, and effects to customize it.

Adding Text in Shapes:

You can also add text to shapes. Banners and callouts are best suited for text, but any shape can have text added to it.

  • Select a shape.
  • Type some text.

The text appears inside the shape and can be formatted just like any other text.

Inserting a MS Word Link:

A hyperlink in MS Word acts just like one you see on a webpage or email. When you hyperlink text or graphics, they become clickable and connect you to outside information or to somewhere else within your document.

  1. Select the text or graphic you want to use as a hyperlink.
  2. Click the Insert tab.
  3. Expand the Links group, if necessary.
  4. Click the Link button. OR, Direct Press Control + K.
  1. Select the type of object you want to link to on the left side of the dialog box:
  • Existing File or Web Page: Creates a link that takes you to another document, a file created in another program like an Excel worksheet, or to a webpage.
  • Place in This Document: Jumps to a heading or bookmark in the same document.
  • Create New Document: Creates a new Word document, then inserts a hyperlink to the new document.
  • E-mail Address: Creates a clickable email address that will create a new email message when clicked.
  1. Specify where the link should lead to.

Depending on what you’re linking to, you’ll have different options here. Specify an external file or webpage, a heading or bookmark in the document, a new file name, or an email address.

  1. Click on OK.

The selected text is turned into a hyperlink that will go to the specified location (or create a new email message or document) when you hold the Ctrl key and click it.

To edit a hyperlink, right-click it and select Edit Hyperlink. To delete one, right-click it and select Remove Hyperlink.

 

Header and Footer Overview:

The header and footer contain cogent information placed on the top and bottom of the page, respectively, such as document title, company name, date, author name, and page number. Header and Footer have their separate position aside from the text area, which is located at the top and bottom of the page. Ordinary text can’t be found in the reserve area of the Header and footer.

Header and Footer Template:

Word provides standard headers and footers that you can easily pick up for your document. To exploit the Headers and Footers template, do well to:

  • Click on the insert tab and maneuver to the Header and Footer section.
  • Click the Header or Footer down menu arrow and select any header or footer template
  • Insert text into any of the “types” by double-clicking and replacing it with your text.
  • When you are done inserting header or footer entries, double-click on the main body of the text, or you should click on the close button, which confirms your entries into the footer or header immediately.

Note: You can edit the header and footer by double-clicking on the header or footer text at the top and bottom spaces, respectively.

Creating Your Header And Footer:

Perhaps the MS Word header and footer do not meet your expectations; feel free to create your preferred header and footer. The only trick is how to get to the header and footer locations. The header and footer locations are space above and below your text area. Once you get t5o those locations, double-click the top and bottom space for header and footer, respectively, and start the work of customization

Inserting a Create Text:

Customize the header and footer by adding text; add any text that has relation to what is inside the document, perhaps the company name and address. You can add more than one group of text with the use of the center and right tabs. To do that:

  • Double-click header or footer space to summon header and footer commands.
  • Then add the text you want to add. You can press the tab to enter text into the middle; it will stop at the center tab. You may press the tab once more to shift the cursor to the right side; it will stop at the right tab stop.

Inserting a Page Number in MS Word:

There is a standard page number deep inside the header and footer that is better than the normal header page number. To add such a page number, kindly follow these one-on-one processes:

  • Double-click header or footer space to summon header and footer command and place your cursor pointer to the actual spot where you want to place your page number within the header or footer space with the tab key.

Click on Header or Footer tab design, then move to the header and footer ribbon on the menu bar and click on Document Info.

  • From the document info menu, select the field to open the Field dialog box
  • Click on the categories down arrow and select numbering.
  • Click on the Field names down arrow and select the page.
  • Then choose a number format style and click on Ok. In a jiffy page, a number has been created

Inserting the Date and Time in MS Word:

Indeed, you can as well insert the current time and date into the document with the header and footer. To incorporate date and time into your document, this is the best way:

  • Double-click header or footer space to summon the header and footer commands and place your cursor pointer to the actual spot where you want to place your date and time within header or footer space with the tab key.
  • Click on header and footer tab design, then move to header or footer ribbon in the menu bar and click on the date and time command button.
  • Select your preferred date and time format, date or time format only, then tick the update automatically field to update the time and date every time.
  • Then click on OK.

Adding Odd And Even Headers And Footers:

Header and footer have the option to design odd and even pages of the same document, it only takes a little process to assign different design header and footer to the same document, both even and page will be showing page number but one may be showing chapter heading, and the other will be showing subchapter heading. To assign odd and even header and footer, this is the best way:

  • Double-click header or footer space to summon header and footer command and place your cursor pointer to the actual spot where you want to place your header and footer information on any of the pages in the document
  • Click on header and footer tab design and tick Different odd and even pages box.
  • It may fall to the even or odd page; for this case, it falls to an even page footer, Insert a normal page number and chapter heading and click the next button on the ribbon to move to the odd page.
  • You will automatically move to the odd page, insert the page number and subchapter heading.
  • Close the header and footer heading or double-click the main body of the page to close the header and footer tab; both the even pages and odd pages have been numbered with their respective header and footer designs.

Note: To use a single header and footer again, you will have to deselect the Different odd and even pages box.

Remove the First Page Header and Footer:

The majority believe the first page (title and cover page) header and footer are not ideal and thus prefer getting the header and footer removed from the first page. To join the league of the user that removed the header and footer first page, kindly:

  • Click on the header and footer information that you want to remove on its first page to summon the header and footer command.
  • Click on the header and footer tab design and move to the group option.
  • Tick to select the Different First Page, and the first-page header and footer space will be left blank.

Deleting a Header and Footer:

Perhaps you do not need header or footer information anymore, then take them out of the document by:

  • Double-click header or footer space to summon header and footer command, then Click on header and footer design tab.
  • Move to the header and footer section and click on the button of the one you want to remove (header or footer.)
  • Move to the bottom of the menu drop-down and choose “remove header or footer,” depending on the button that you choose.

MS Word Text Boxes:

Word text boxes might be populated with a number of different widgets, and text boxes are handy tools that can be used wherever you want to put in the information on the page. There are endless ways you can format text boxes to make them look exactly the way you want them to appear. Tutorials in the following articles explain effectively working with text boxes in Word.

Insert A Text Box

  1. Click the Insert tab.
  2. Expand the Text group, if necessary
  3. Click the text box button. A gallery of text box styles appears. The styles range from simple text boxes to stylized slide bars.
  4. Select the text box you’d like to use.
  5. The text box is automatically inserted.
  6. Click the text box and type to replace the placeholder text.
  7. The placeholder text disappears as soon as you start typing.

Text boxes can be sized, moved, arranged, and styled just like shapes and pictures.

Inserting a Draw text box:

You don’t have to use one of Word’s built-in text boxes; you can create one from scratch.

  1. From the Insert tab, expand the Text group, if necessary.
  2. Click the Text Box button.
  3. Select Draw Text Box.

The pointer changes to a crosshair, indicating that you can draw the text box.

  1. Click and drag in your document to create the text box.

Inserting a Link Text Box:

When you link text boxes, text flows from one to another. For example, a long article might be smoothed over a whole web page in a more complicated form of layout, using brief and indented text boxes at certain intervals.

  1. After you have created two or more text boxes, select the first one.
  2. Click the Format tab in the Drawing Tools ribbon group.
  3. Click Create Link from the text group.
  4. Click the second text box with the new cursor.

The two text boxes are linked. Now, once enough text is entered into the first text box, it will automatically overflow into the second.

  1. Switch back to the first text box and type into it.

You can format the text in a text box just as you would any other text by using the Font and Paragraph groups on the Home tab.

Inserting Special Character and Special Symbols:

There are various “special characters and symbols” embedded in the insert tab; to access them, kindly:

  • Click on the insert tab and move to the symbols section at the right end.
  • Click on the symbols menu to access some symbols and special characters
  • Search through the field symbol to select special characters and symbols; if you can’t find them here, simply click on more symbols to go to the main field of symbols.
  • To insert any symbols, click on the symbol and click on insert. When you are done using the symbols menu, tap on cancel. Click on Font and subset to see other sections of symbols and special characters; perhaps the symbols and characters you are finding are not among the listed.

Enhancing Your Document with a Textbox:

A text box is a preformatted box with an amazing feature that you can insert into your document to refine it, you may as well resize the text box to fit for whatever you want to use it for. To make use of the text box, do well to:

  • Click on the insert tab and move to the next section.
  • Click on the text box down arrow and choose a well-designed template for your document.
  • Click on any in-built typed text and change it to your text. You may format the text box a little more by tapping on the Drawing tools format tab.

Note: to remove the text box, click on the text box edge to select everything together, then tap on the delete key.

Exploiting with the Field:

The field is a powerful, amazing tool that will help you to include certain fields into the document and enjoy the features of such fields. To add any field, you will make use of the Field dialog box to achieve that:

  • Click on the insert tab and move to the “text section.”
  • Click on the Quick Part Down button and select the field from the drop-down list to open the Field dialog box.

Note: Insert any field, tap on that very particular field, and strike Ok.

Tip: If you know a specific category that the field belongs to, select such a category and pick the field to cut down the list of ALL categories.

Adding Certain Useful Fields in MS Word:

You can add any field you find beneficial and workable for you into the document to enjoy such a field.

Inserting A Word Counts:

Insert an instant word count to the end of your document. To add word count service, do well:

  • Click categories and pick the document information.
  • Go to the field section and pick number words, then click Ok.

Inserting a Page Number in MS Word:

Set the page number so that your document will be numbered always. To achieve that:

  • Pick numbering from the categories section.
  • Pick a page from the field list.
  • Then move to the Field Properties section and choose your desired format, then tap Ok.

Note: From that time on, the number page will be attached to the current page and will not change unless you delete it. The field only attaches the page number of the current page where the cursor pointer is placed; it does not number the other pages except the current page.

Adding Total Page Number:

To add page 3 of page 120, do well to:

  • Pick document information from the categories list.
  • Click on the field name list and select Number Page.
  • Proceed to pick a format from field properties, then click Ok.

Note: From that time on, the total number page will be attached to the current page and will not change unless you delete it. The field only attaches the total page number to the current page where the cursor pointer is placed; the total page number will not reflect on other pages.

Updating a List in MS Word:

Some of the fields may be in the added list but not working; you have to update such fields, though some fields update themselves automatically. To update a field:

  • Right-click on such a field and select the update field from the fly-out menu.